Find Your Hazards

Everyone knows that business insurance is certainly not a one-size-fits-all solution. It’s hard for many business owners to actually provide a targeted estimate of what kinds of specific coverage they need for any kind of complex operations. Insurance companies will often meet a businesses halfway in coming up with calculations that work, but a better and more detailed knowledge of what’s currently going on will help those who have to negotiate and sign onto new business insurance policies.
Keeping Current On Operations

Businesses that have more than one location or more than one corporate vehicle may need to do more research in figuring out what’s in use when a policy is written. It may be that a previously used building is sitting empty or there are fewer drivers on the road than there used to be. Understanding these current needs will help write a policy that’s more effective and less bloated by extra premium costs.

Assess Operations for Likely Liabilities

Another way to get more proactive about writing business insurance is by taking a closer look at everything that happens on a daily basis and evaluating where there may be a coverage gap. For example, the business may not need more security insurance, if workers already operate in a controlled environment, but they may need more kinds of worker coverage for tougher or more dangerous jobs. Even seasonal or climate changes can make some jobs more difficult, with heat stress or seasonal storm risks creating business hazards. In addition, businesses have to look at the vast range of areas where lawsuits may be involved in order to get coverage that won’t leave them exposed if some legal challenge comes up.

Utilizing Government Regulations

Many business owners don’t like to think about OSHA rules or other regulations, but looking at these kinds of laws also provides relevant guidelines for writing business insurance. Of course, all business operations should be compliant. Along with compliance, though, business owners can look at the types of dangers that are covered in OSHA regulations in order to understand how a certain industry may need its own insurance coverage, not to use insurance as an alternative to safety, but again, to get more exact coverage that fits the needs of the business.

These strategies can help a business save money on insurance costs, while giving leaders a better idea of how business processes are working and whether they are as efficient as they should be.

Why Customer Service is So Important

A lot of agents think sales and customer service are two separate aspects of running an insurance agency.

I don’t – I think great customer service is a sales strategy.

If your entire book of business is thrilled to do business with you, loves interacting with your agency and feels appreciated as a customer you won’t need to prospect – you’d have a sales force of customers doing it for you!

The difference between giving an amazing customer experience and a horrible one is usually just a few little things here and there that aren’t too hard if you establish processes in your agency to follow through with them.

Here are 22 little things you can do to improve your insurance agency’s customer service. (I saved the most important one for last.)

1 – Follow-Up Throughout the Claim

Establish a procedure within your agency for following up with customers who have claims. It’s easy to think it’s the claims department’s job but that theory will hurt you.

I was a casualty claim adjuster so take my word for it: insurance claims will get ugly if communication breaks down but an agent can play an integral role in preventing delays and problems.

You can come up with your own schedule but I think most agencies would benefit from reaching out to clients one-week, two-weeks, and four-weeks after a claim is filed. It’s the opposite of sales calls – the more you call, the more they appreciate it.

Just be careful not to set the wrong expectations – express care, concern, and empathy but defer specific claims questions (like how liability is determined) to the people who specialize in it.

2 – Thank You Calls For All Referrals

Every single time a client recommends your agency you should personally reach out to him and thank him for the referral. Referred business is absolutely the best type of lead and it’s important to encourage the behavior.

I know some agents who only thank the referrer when they sell the policy. That is a ridiculous idea. When you fail to make the sale and still reach out to thank the referrer it’s better because it says “I appreciate your recommendation” instead of “Thanks for helping me make more money”.

3 – Offer a Drink (not that kind)

Offering a drink makes clients feel more like a guest in your home than a client in your office. Coffee and bottled water are always great, but offering a particularly enjoyable drink can be a real bonus – think lemonade on a hot summer day, hot chocolate with whipped cream in the winter, or egg nog in December.

When they’ve got a drink to enjoy, your clients will be more relaxed and likely to stick around to hear more about their options for life insurance.

4 – Warm Transfer All Phone Calls

Remember the last time you were speaking to a human being who transferred you to a voicemail? Don’t you love that?! It happens to me at least once a week and I can’t imagine a more customer-unfriendly behavior.

When clients call you to report a claim, do you give them the phone number for the claims department? Do you forward their call to the right number and tell them to press “2 then 7 then 1″? Or do you stay with them on the line, press the buttons for them and introduce them to the person they need to speak with.

If you don’t know how to do this on your phone, figure it out today.

5 – Wish a Happy Birthday

One of my closest agents spends an hour every day calling clients on their birthdays. A lot of agents think he’s crazy but he swears that he gets more positive feedback, more referrals, more cross sales, and more positive energy from those phone calls than anything else he does.

People are happy on their birthdays and recognizing that makes them feel good. There’s a decent chance you might be the only person who wishes them a happy birthday! Why not give it a try for one month?

6 – Welcome New Clients on Facebook

If you sign up a new client and save them a lot of money ask if you can take a picture and put it on your Facebook page. I’ll bet you anything that if you saved them a bunch of money and they agree to the picture, they’ll not only like your page but they’ll make a post to all their friends about how much money they saved and how great of an experience it was.

You’ll also show all your current Facebook fans that you still have competitive rates so they don’t need to shop around at renewal time.

7 – ID Card Holders

I used to work with an agency that made little ID Card Holders by cutting plastic photo album sheets into four pieces with a pair of scissors. They would even do it in front of the client!

Your clients pay thousands of dollars for that little card – put it in a nice package!

The ones that explain what to do in an accident are particularly good because in a weird way they allow you to help your clients at a time of great distress, even though you can’t be there with them.

8 – Look For Discount Opportunities

When a client calls you up to talk about something, take a few moments to tell them about any additional discounts they may be eligible for. (Ask their permission first to make sure they have time)

I know some agents that don’t like give away discounts because they think giving discounts to existing customers is a pay cut.

I disagree – it can be an incredibly positive experience for a client to get a discount when they were least expecting it. Would you rather give back a few dollars of commission and keep a client for another 20 years or keep their rates as high as possible so you lose them in next year?

9 – Use Your Customer’s Name

Everybody loves the sound of their own name. Use it. When you say a customer’s name as much as possible it shows you respect them as an individual and often makes people feel the need to be more respectful and friendlier to you.

Does your client have a name that’s difficult to pronounce? Good! Take the time to learn to pronounce it properly and they will appreciate your gesture even more!

10 – Call When There’s Not a Problem

Have you ever heard of the Pareto Principle? It says that you spend 80% of your time dealing with clients who make you 20% of your money. If that happens, when will you get to speak to the 20% that make you 80%? If you wait for them to call you it’ll probably never happen – until they’re calling to cancel!

If you think it’d be too hard to reach every customer do this: Make a list of the 50 customers that make you the most money and schedule 1 phone call a week. You can make one positive phone call a week.

I personally like the time right before a renewal goes out because it allows you to have a friendly conversation with no business on the table but when the renewal arrives a week later they’ll remember the relationship they have with you.

11 – Always Establish the “Next Step”

Whether you’re helping a client through underwriting, policy issuance, a billing dispute, or a claim make sure you end every interaction by explaining what the next step is. People don’t always need their problems solved, but in almost every situation your clients want to know that things are moving forward and what their expectations should be.

My experience as a claims adjuster made this crystal clear to me. People are very patient and understanding but they NEED to know things are moving forward.

If nothing is moving forward then create the impression it is.

12 – Accept Responsibility

I don’t care if the billing department messed up, the underwriters lost your documentation, or the dog ate your client files – always accept the responsibility yourself. The reason is very simple:

When you blame others for what happened it makes you look powerless.

If the insurance agent has no power then it’s time to call an 800 number.

On the contrary, accepting responsibility for a mistake makes clients think you are in control and will be able to help them when they need it.

People can usually tell it wasn’t your fault anyway and they’ll often try to talk you out of blaming yourself. (I have a bachelor’s degree in reverse psychology)

13 – Keep the Kids Entertained

Your office is a professional environment and you don’t need a playpen in the corner full of grimy toys but it helps to have some activities to entertain the kids. Coloring books and crayons are cheap and work well for a wide range of ages.

While you’re at it, it wouldn’t hurt to have a few other amenities that can help with kids like a spare diaper or a juice box.

You don’t want any excuses for the client to leave halfway through your sales pitch. As a father of a 1 and 3 year old I can honestly say that a clean diaper in a time of need, will make me a lifelong client indeed!

14 – If You Must Put Someone On Hold, Ask Them

“Insurance agency, please hold…” CLICK.

Have your customers ever heard that? I hope not, but I know I’ve heard it a lot when calling agencies! I understand that things get crazy, but it doesn’t generally set the tone for a positive conversation when you start by telling the caller what to do.

Although it’s still probably less than ideal, a change to something like, “Insurance Agency, can you please hold?” wait for the answer and reply “thank you I really appreciate it.” will help make things a bit less tense.

While we’re at it, don’t tell someone you’re going to put them on hold “for a minute” unless it’s really going to be a 60 seconds or less. People can take that quite literally and setting the wrong expectations will lead to a worse customer experience.

14- Give Great Introductions To Co-Workers

When you’re handing the phone over to one of your co-workers because they specialize in a certain situation do you say, “Here’s Jen – she does all the claims”?

Why not try something like this instead: ”Although I want to help you with this, I’d like you to speak with our claims specialist, Jen. She used to work as a claim adjuster and has over 10 years experience helping our customers get through the claim process. If anyone on earth can get you through this as painlessly as possible, it’s Jen.”

Not only is that customer going to feel more comfortable and taken care of, you’ll also make your co-worker’s job easier because the customer will listen to everything they say without doubting or questioning anything!

16 – Remember the Family

When people ask me about my girls I appreciate it so much more than when they ask about how I’m doing. I don’t really like to talk about myself but I’ll talk about them all day and when someone remembers that I have two daughters it really shows that they’re paying attention to me.

It’s best if you can remember names, but it never hurts to ask, “so how are the little ones doing?”

17 – Thank You Notes

We all know a handwritten note can go a long way in today’s society. The reason it’s so valuable is also the reason we don’t do it – because it’s a pain in the butt!

Make it easy on yourself by making a bunch of pre-stamped envelopes with the return address already written on them.

Send one hand-written thank you note every day and over time you’ll make a big impression on your clients, prospects, and business contacts.

18 – Ask For Improvement Recommendations

Ask your clients if there’s anything you could be doing to improve their relationship with you. You’d be surprised what you find out – you’ll probably get better ideas than this article!

The added bonus is that by asking this question you’re giving the customer the idea that they have some say in the way they are treated and you also let them know that their experience is important to you.

You don’t have to listen to everything they say, but by asking the question they’ll think you care.

19 – Act on Improvement Recommendations

I have found that when a customer points out an opportunity or idea for improving your business, they’re usually on to something.

Customer suggestions aren’t always 100% doable, but they almost always identify a problem that should be addressed more effectively.

Next time a customer makes a suggestion that seems impossible don’t just dismiss it.

Think about another way you could to solve (or ease) the problem they’ve identified and place that change into action.

And don’t forget to follow up with them explaining the change you’ve made.

20 – Don’t Say Bad Things About Anyone

Don’t say anything bad about other insurance companies, other agents, other customers, people you work with or people you don’t work with. Just don’t say anything bad about anyone.

It just makes you look like a bad person and will cause your clients to question whether the kindness you exhibit toward them is genuine or if you’ll bad-mouth them as soon as they walk out the door. If you don’t have anything nice to say…

21 – Proofread Your Emails

Email is one of the least effective forms of communication. We don’t always realize it, but when you speak on the phone or in person there are hundreds of hidden cues both parties use to fully understand each other.

Email removes those clues to understanding and many people aren’t very effective with expressing themselves using written communication to begin with so emails are a customer service disaster waiting to happen.

Here’s some good advice: Before you hit send, read the email aloud to yourself in the most snotty voice possible because there’s a decent chance that’s exactly how the other person will interpret it.

22 – #1 Customer Service Tip: It Comes From the Top

I have worked with hundreds of insurance agencies and there is ultimately one thing that will make or break your agency’s ability to provide great customer service:

Excellent customer service comes from the top.

It doesn’t matter who the employees are, if the person running the agency is not 100% committed to the customers then no one will be. I have seen it time and time again…

Fortunately the opposite is also true – A leader who puts the customers first will have employees who deliver the same promise.

When and Why You Need Event Insurance

Event planners are often puzzled over whether to purchase event insurance, and if they do, exactly what they need to insure. Whether it’s an intimate cocktail party or a black-tie benefit, an indoor or outdoor event, a passive or interactive experience, some things are always out of your control. BizBash Florida dug deep into the insurance arena to clarify what event insurance is needed, who needs it, what it covers, and how to get it.

What is event insurance? Insurance associated with events covers and protects planners in several specific areas. Nick Sirianni of Chicago’s Aon Corporation, an insurance and risk management agency, explains, “event insurance provides general liability for specific events.” Planners can purchase additional coverage that protects them from such things as liquor liability and event cancellation.

· General Liability insurance protects a company and all parties involved in the event-the planner, venue, caterers, etc., for losses due to bodily injury or property damage caused by the insured’s employees or agents. Venues and agents will usually require liability for $1,000,000.

An unlimited number of your vendors and venues may be provided with certificates of insurance naming them as additional insured in the event of a loss.

Occasionally a vendor will request a waiver of subrogation, which prevents your insurance company from recovering any funds from the vendor if the claim was due to the vendor’s negligence. A separate premium applies.

· Liquor liability insurance is sometimes necessary, especially if you are in a venue in which the bartenders are not covered or if you directly employ any part-time bartenders.

Liquor liability covers arising from causing or contributing to the intoxication of a person; the accidental furnishing of alcoholic beverages to a person under the legal drinking age or under the influence of alcohol, or any statute, ordinance, or regulation
relating to the sale, gift, distribution, or use of alcoholic beverages.

· Cancellation insurance will protect you in case of unforeseen situations such as inclement weather, including hurricane, if a
venue is deemed unusable, or something else that requires you to cancel an event. This helps you cover many of the costs
and deposits already paid.

· Third-party damage insurance covers damages to a location while it is under your control, protecting you from having to pay
for repairs.

· Hired/Non-owned Auto Liability provides liability coverage for vehicles rented specifically for the event, and auto-related injury
to third parties or damage to their property. Hired auto physical damage covers damages to vehicles you rent.

· Worker’s compensation provides medical benefits and salary compensation to your employees for injuries sustained while
in your employment. “It is mandatory in the state of Florida and event planners should be aware of their legal obligation and requirements, ” says Marie Anello, vice president of Kahn Carlin & Company Inc. in Miami.

· While not as likely as someone getting injured at an event, terrorism insurance is an option to be aware of. “In this day and
age, terrorism insurance should be considered, depending on the type of event being held, since it is specifically excluded
under policy forms unless purchased,” Ms. Anello says.

Why you need Special Event coverage. In a society where litigation runs rampant, it’s always best to protect yourself from ever having to deal with those worst-case scenarios, especially if you’re the one in charge.

“An event planner is like a general contractor: They’re at the top of the chain of responsibility and need to protect themselves in case someone has an accident and sues the venue or host and tries to bring them in as well,” says John Jennings, underwriting manager for Missouri-based M.J. Kelly Company.

Javier Velarde, owner of Triton Productions in Miami Beach, agrees to the importance of covering yourself.

“We did an event, and at the end of the night, a guest was drunk and had your basic slip and fall,” Velarde says. “He sued everyone-the venue, the production company, the company throwing the event, everyone. Luckily, we were covered, and the insurance company settled.”

It’s not just for your own protection. Many venues and vendors won’t do business with a planner or company that doesn’t have insurance.

Choosing the best policy. With so many terms flying around in the world of insurance-“liquor liability,” “general liability,” “additional insured”-it’s hard to know what is right for you. Most companies and planners purchase general liability, which provides broad coverage for such incidents as people slipping and falling or a faulty product passed out in a gift bag.

You can then consider the importance of including other coverage at an additional cost. Your safest bet is to purchase personal insurance for yourself. Some planners request that the client for whom they’re planning the event add them to their company policy as additionally insured. But in the long run, that may not be enough.

“If they add themselves to the company policy, it only protects them if the company itself is involved in the accident. If the planner is negligent about something and the company wasn’t involved, it won’t protect the planner. I would recommend they get liability for themselves,” says Jennings.

Stacy Stern, president of the Special Events Group in Boca Raton believes in covering all her bases, and does both. “Ideally, the corporation should list the planner as additionally insured and all vendors should list her as insured,” says Stern. “Vendors have to list me. Otherwise, I won’t work with them.”

How to get it. The first step is to call your own insurance agent and find out if you’re already covered, and for what. In some business policies, event coverage is automatic. Be sure the insurance carrier is financially stable and has a well-defined program for special events insurance.

Remember that things like liquor and weather are add-ons, and you are responsible for informing your insurance agent if you plan to serve alcohol at an event.

“The client may need commercial liquor liability coverage or host liquor liability, depending on their role in an event,” says Steve Russell of Agency Marketing Services in St. Pete Beach. Russell also recommends that the insured obtain a copy of the policy in advance, to verify that all coverage is taken care of before the event takes place. Many companies also opt to get a onetime event policy separate from the one that covers their day-to-day business. This effectively isolates the event, so that any incidents that occur do not affect the planner’s regular insurance plan. The best bet for planners is to purchase blanket coverage for all events. Then you need only inform your agent whenever you are having an event, instead of drawing up a new policy for each one individually.

Cost. Prices will always vary. General liability cost is based on the type of event, its duration, and the number of people attending. But after tossing around different scenarios with insurance experts to determine the general-liability cost of insuring a black-tie benefit for more than 500 people, including liquor and live entertainment, we estimate a price range of $400 to 600 for the typical $1 million policy. Certain additions, like a policy covering a terrorist attack, can be added with a 1 to 2 percent surcharge.

No matter the size of your event or how well prepared you are, you never know when the worst-case scenario could become your reality. According to Velarde of Triton Productions, it’s the small things that cause the most problems if you’re not properly covered. So even the most basic coverage policy could prove to be a big help in the long run. Having the proper insurance can make the difference between a minor bump in the road and a complete detour.

Why Isn’t Texting While Driving as Taboo as Driving Drunk?

Research has shown that a driver texting while behind the wheel is as  dangerous as a drunk driver. In fact, drivers who send texts while driving are  23 times more likely to be involved in an accident than those who don’t.


Yet, for whatever reason, texting while driving is still deemed acceptable by  many drivers while drunk driving is considered taboo.



A  recent article from the Insurance Journal explores this issue in-depth. It  draws striking similarities between texting behind the wheel and driving  drunk.


One state has already caught on. Legislation in Utah equates texting while  driving with drunk driving. If a driver who is texting while driving causes an  accident resulting in a fatality, he or she will be sentenced as harshly as if  they had been driving drunk and could face up to 15 years in prison.


The National Safety Council estimates that 200,000 crashes are caused each  year by drivers who are text messaging.


6 Factors that Affect Your Automobile Insurance Rates

Did you know that there are numerous factors that affect your final automobile insurance rate? When you’re shopping for new car insurance, we encourage you to keep these factors in mind:

  • Your personal information: Sure, everyone knows that age makes a difference on your rates. For instance, the younger you are, the more likely you are to get into an accident. However, did you know that your marital status matters? And your address? All of your personal information is taken into account to create a base determination on how likely it is you will get into an accident.
  • Your driving record: A pristine driving record can offset your personal information in a good way. However, a record with accidents and traffic tickets can increase your rates substantially. The various car insurance companies weigh your record differently, so talk to your agent to learn where to look for the best coverage at the right price.
  • Your credit score: This one is fairly well known – the lower your credit score, the higher your rate. You can lower your rates by improving your credit, however, so don’t get too hung up on this one.
  • Your deductible: A quick way to lower your rate is to increase your deductible, as this means more money out of your pocket before your insurer steps in.
  • Your eligible discounts: Another way to lower your rates is to take advantage of eligible discounts through your insurance company. These range from multi-policy discounts to good student discounts. Talk to your agent to learn about your potential discounts.
  • Your car: Your rates are also affected by the make and model of your car. For instance, some cars have better safety features built in. Other cars are more likely to be stolen. If you’re looking to keep your rates as low as possible, definitely do some serious research before hitting the car lot.

Do you have a story about how one of these factors affected your own automobile insurance rates? Do you know if other factors made a difference in your rates? Share them with us in the comments section below.